Archive for the ‘Contacting media’ Category

Two minutes with 2UE breakfast co-host Sarah Morice

Monday, April 15th, 2013

In our latest Taboo newsletter we asked Sarah Morice to tell us a little more about her role as Breakfast co-host with Dicko.  Here’s what she said:

What is fresh and new about 2UE Breakfast? This year Dicko and I have teamed up.  He brings a world of life experience coupled with his quirky sense of humour which complements my more serious hunger to bring you what you need to know about the biggest news stories of the day.

A 2UE breakfast listener likes… to be informed and have fun. They’re busy juggling a work/life balance but aren’t too busy to form their own opinions.

What are the three things you look for when deciding on a story? Is the story engaging, entertaining and accessible?

The biggest difference between ‘news’ and breakfast radio is…We’re more than headlines.  We put the news into context for our listeners and deliver it with some personality and opinion.

“The best way to grab my attention is to…take your shirt off and dance around naked.  If that doesn’t work, email our producers.

At the moment  I’m on the hunt for…a husband, a new entertainment unit and a recipe for a fail-safe chocolate souffle.

You can subscribe to PR Guru’s Taboo newsletter and receive regular media updates, tips and interviews.

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PR Guru interviews Rebecca Long, editor, Women’s Health & Fitness magazine

Wednesday, September 26th, 2012
  1.  What sets Women’s Health and Fitness (WH&F) apart from others? Aside from being the longest-running title in our category, our claim to distinction is 100 per cent original content and independent ownership. With no licensed content or obligations, we can drop or add a story or product at the last second, and implement changes and initiatives almost instantly. We were also this year the first in our category to launch an interactive iPad edition, with multimedia enriching the reading experience, and rich media enabling clients (and PRs) to more deeply engage our audience. Recognising the potency of digital platforms in tandem with traditional media, we are also set to unveil a number of other exciting franchises under the WH&F brand. Stay tuned!
  2.  What are your readers expecting when they get their copy? Almost a year since we launched the ‘new look’ WH&F, I hope regular readers have come to expect a congruent, content-dense magazine that speaks to their efforts to be their best in areas spanning physical and mental health, beauty, style, nutrition, fitness and sex. We aim to be the magazine equivalent of a best friend (with multiple PhDs!), who won’t hesitate to call you out on your issues, but will always be cheering you on. We’ve received great feedback on the re-vamped title from readers and clients, who have noted the conversational, slightly irreverent tone, balance of science and entertainment, new line-up of experts, increased content volume, diversified subjects and edgier, contemporised design.
  3. “The three things I look for when deciding on a story… are relevance to one or more of our core themes, relevance to our readership, and timeliness against seasonal, calendar or media happenings. I also consider a story within the context of a particular issue (which tends to have a loose ‘theme’) and evaluate its value to the reader, against alternatives. Each page is valuable real estate and every word – let alone every story – needs to earn its place!
  4.  “If you want to pitch a story idea to me… please familiarise yourself with recent issues and pitch to a specific page or section. (If you haven’t bothered picking up a copy of the mag, why should I bother trying to imagine how your product could work for my readers?) Importantly, whether you’re pitching a new running shoe, scented candle, lipstick, fitness class or psychology guru, forget about your client and KPIs and tell me what’s in it for me/my readers. (As a former PR consultant, I know tailoring pitches is time consuming, but the proof of the pitching is in the clippings folder.)
  5.  What’s the best part of your job? It’s not the invites, beauty products, food and sneakers (although I do love trying out products we feature), but the honour of being invited into the lives of some seriously awesome women. It’s a privilege to be entrusted with people’s personal stories, and to share and witness the strength, wisdom, courage and tenacity behind big and small personal triumphs. I also love that my job doubles as a personal challenge, to consciously live and behave towards being my physical and mental best (plus, my inner science geek gets a dopamine hit every time I discover a new piece of science)! Working with, and learning from, an exceptional team is the icing on the cake.
  6. People may be surprised to know that I’m a skinny desk potato whose idea of training is reading the latest Harvard report on hypertrophy, rather than hauling iron (although every time I cast a cover model I swear I’m going to start lifting). My other revelation is that I’m an ardent opponent of ‘dieting’ and obligatory exercise – I’m acutely aware of how pervasive and damaging poor body image can be and of my responsibility to promote healthy attitudes and practices. The best reason to eat healthfully and exercise is feeling and being strong, energetic, healthy and happy.

For more insight into what media want, or how to DIY PR subscribe to our free monthly newsletter Taboo

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Six tips for DIY PR success when targeting metro print media

Tuesday, July 10th, 2012

Some weeks ago we talked about targeting local media to gain confidence as a DIY PR business owner.  Now you have identified your news and have a press release, it’s time to go one step further to gain wider media coverage by targeting the metropolitan media.   That means usually newspapers that are owned by Fairfax or News Ltd and suburban newspapers that may belong to them as well.   

As they are both going through major change, it’s important to have up to date media contact lists and be familiar with the process of approaching them so you don’t waste your time or theirs. 

Here are our six tips to ensure success when targeting metro or suburban print media:

  1. Ask yourself which newspapers will be interested in my news, is it major dailies and suburban or one or the other?  If it’s suburban they are usually produced weekly, and metro’s are daily and include weekend supplements.  
  2. Work out where your story will ‘best fit’. Become familiar with who writes what section or column or feature. If it’s a fundraiser or event you’re promoting it’s probably right for the community news section in a suburban newspaper, or what’s on events section in the weekend metro. Whereas metro newspapers have dedicated editors such as business, features, arts, travel, food as well as news or pictorial editors.  Get to know who they are.
  3. Once you’ve sent your press release to the journalist before you follow up, practice your verbal pitch. Be clear, concise and straight to the point during any communication.  Journalists run to extremely tight deadlines and need to understand what you want in just a few seconds. 
  4. Listen to their phone message. If the message says they’ll call you back, don’t necessarily expect them to, but be prepared to ‘follow up’. Likewise, if they state that email is their preferred contact method, send an email. 
  5. Send local and newsworthy news to suburban publications such as Leader and Cumberland. They often have one-two writers who cover everything and are more likely to be ‘locally’ driven so the story must be in their area or relate directly to their readers.
  6. Be creative! If you have a product, find out first who is the best person to send it to, and then follow up to ensure they received it.

Remember: only send relevant media releases. If you make a habit of sending anything and everything the journalist will automatically delete your emails and one day may delete something that is relevant.

Don’t ask or expect a journalist to run your story because you are advertising in their publication. They usually only run a story based on merit. Major metropolitan and national newspapers have huge and separate editorial and advertising departments. 

And finally, if you don’t have the time to write a press release or the resources, simply put in your email the who, what, when, where, how and why of your news and send it to the journalist. 

Alternatively, PR Guru has a press release writing and a review your press release service that turns your release around within 4 days or sooner.

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Connect at a grass roots level: Eight tips to generate PR in your own backyard

Monday, April 30th, 2012

Starting out on your own DIY PR journey can be daunting especially when it comes to contacting the media. At PR Guru we often suggest to start local and connect at a grass roots level.   

Regional and suburban journalists have a vested interest in getting to know the ‘who’s who’ of the community.  Most importantly, they are looking for reliable sources so here’s your opportunity to become a trusted confidant.    

Not only are they easy to approach, they are often open to story ideas and will respond reasonably quickly. Know who the journalists are and what they look like so you can introduce yourself when you’re out and about at the next local event. 

However, be aware the days of ‘schmoozing’ your local journo with long lunches or expecting them to attend late night functions are rare. With the size of traditional media contracting and budgets tightening, journalists have less time yet more material to read.  

The best way to communicate is via a succinct, easy-to-absorb email. Networking is nice, but it doesn’t always ensure column inches or air time. 

Here’s our eight tips on how to generate PR in your own backyard:

  1. Get to know your local print media. Writers at local newspapers tend to spend long periods at the same post, so it’s worthwhile forming solid relationships with them.
  2. Become familiar with what days photographers work for your local print media and plan your launches etc around them. Some smaller newspapers have freelance photographers that work on certain days only and don’t always have someone on hand to take photos on alternate days.
  3. Invite your local journalist to local events and launches, but don’t expect them to attend night or weekend functions unless they have a vested interest. If the media can’t attend an event ask them if they would like to receive a follow up media release and photos.
  4. Don’t expect that if you give a journalist a free ticket to a performance or dinner that they will automatically give you the coverage you desire.  They are governed by an editor who may be juggling space commitments.
  5. Be open to including giveaways for readers.  Often the cost is minimal compared to the extra space you may get and it’s giving something back to the local community.
  6. Often local media will ask for supporting advertising.  Don’t feel pressured if you don’t have the budget, your news will probably still attract free editorial coverage.  Likewise, don’t solely place advertising without negotiating some free editorial space.
  7. Don’t become a serial ‘drop in’ to ‘let them know’ about upcoming news – physically or through email. Wait until you have all the information at hand and then send it through.
  8. Your local community is just that – local, so be aware of what you say on or off the record about your competitors or local identities.

And finally, if you don’t have the time to write a press release or the resources, simply put in your email the who, what, when, where, how and why of your news and send it to the journalist. 

Alternatively, PR Guru has a press release writing service and a review your press release service that turns your release around within 4 days or sooner.

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Bloggers: the new media royalty and how to reach the latest breed

Monday, March 26th, 2012

In the front row at fashion festivals around the world, editors, celebrities, designers and buyers are being pushed aside to make way for the latest breed of fashion royalty – the fashion blogger.

These bloggers can now be found front and center alongside the traditional fashion pack (think 13 year old blogging sensation Tavi Gevinson front row at Dior Couture)!  With Tavi’s blog Style Rookie reaching millions of followers it is no wonder that bloggers are now part of the elite media class.

The blogging emergence is not restricted to fashion alone though! Bloggers are invading every area imaginable with mummy, travel, food, and tech blogging hubs attracting attention.  

So how can you establish relationships with these top bloggers to reach your target audience?

PR Guru has come up with the five R’s – research, read, respond, respect and repurpose to help you on your way…

RESEARCH: Like all good PR’s you need to do some homework first because chances are, your target bloggers are active on Twitter and Facebook. Find and follow them on Twitter and like their Facebook Fan pages if they have them. As well as giving you more insight into their work and personalities, whatever you can do to show social media support will go a long way towards getting their attention and building a relationship. Subscribe to their newsletters to show your interest.  

READ: If you are going to start pitching to bloggers you will need to know exactly what they write about and who their audience is – so read their past posts. This will also help you to get a feel for their style. Do they do food reviews? Or do they snap images of street style? There is no use establishing a relationship with a mummy blogger, if your product is a two door convertible.

RESPOND: Comment regularly on their blog. A blogger is much more likely to let you guest post or review your products if you are already active. That means commenting often. But keep in mind, commenting doesn’t mean “great post!” Instead, make sure they have substance by referring to something specifically in their post so they know you’ve read it.  

RESPECT:  Nothing is a bigger turn off to most bloggers than receiving an auto generated email (or one that lacks any personal touches). Blogging is a personal medium so tailor your first point of contact to the blogger you’re writing to. Use their name, mention their blog, show that you’re not sending out an email to thousands of people but are talking to them. Make sure their name is spelt correctly.  Also remember that it’s a two way street. Don’t send pitch after pitch.  Let them know what you can do for them – maybe a guest blog on your company’s blog or a giveaway for their readers. After all you can’t expect them to give you maximum exposure with minimal gain.

REPURPOSE: Share their content! If you run your own blog then periodically create your own posts that refer to theirs. You can include a link back to their post as the blogger can see that you’re sharing their content, or share their posts on Twitter and Facebook. By doing this on a semi-regular basis, the blogger will notice and feel more inclined to return the favor.

Follow these tips and you’ll be well on your way to developing a relationship with bloggers that target your audience.

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You’ve got 30 seconds…What to say when you get it!

Thursday, September 22nd, 2011

While Andy Warhol said everyone will have 15 minutes of fame, YOU  have less than 30 seconds. Journalists are busy, and when they answer the phone to a DIY PR person,  be prepared with your pitch.  

You’ve researched appropriate media outlets, created niche contact lists and sent out your press release. Now it’s time to pick up the phone and dial their number.  

But what do you say when they answer? While you no doubt love, are fascinated by, and are passionate about your new computer software, jewelry store or self-help book and could spend hours talking about it, consider this. Journalists will only be interested in the big picture in the first instance and are quick at deciding what to pay attention to and what to ignore. 

The answer is an elevator pitch – which is your 30 seconds of their precious time. The point is not to go into every detail of your story. Instead, make sure the journalist (or producer) understands what you are talking about and what’s in it for them.

Here are PR Guru’s top tips on your elevator pitch:

Ask the journalist if this is a good time to talk

If it isn’t, get them to suggest an alternative time, but don’t ask them to return your call. If you get the thumbs up, proceed.

Identify who you are, why you are calling and engage them

Clearly state your name and why you are calling. (Keep in mind this is a great opportunity to let them know you’re familiar with their publication and where your story fits.) For example: Hello, it’s Samantha Smith calling on behalf of Sassy Shoes. I saw your piece on springs must have accessory: cork wedges. Have you seen our new studio 54 inspired summer sandal line designed by Sarah Saban?

Be concise

Remember you have 30 seconds: don’t go into too much detail. Explain your new sandals in a sentence or two and why they are different. If it’s a service, explain the problem that your service overcomes.

Be clear

Don’t use any jargon. If you are a computer software developer refrain from tech talk – your concept must be understood by your grandparents, best friend or children.

Customize

Address the specific interests and concerns of the journalist’s audience. Why will their readers care?

Start a conversation

Rather than focusing on closing the deal, set the hook to start a conversation with the journalist. Gauge if they are interested and if they are, you can talk further about your news.

If not, thank them for their time and politely end the conversation.

Make sure you keep a log of who you have contacted and their responses. This way you have a record and you can go back to them at a later date.  

For more insider secrets on how to get your 15 minutes of fame, take a look at PR Guru’s DIY Publicity Guide. or for more insight into what journalists want, we have other blogs on this topic.

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Ten DIY PR tips for pitching a story to the media

Wednesday, April 6th, 2011

If you don’t work in PR and don’t have much experience in dealing with the media, the process of contacting a journalist with a story idea can be a little daunting.

What is the etiquette? Who should you speak to? When do you call? What do you say?

To avoid wasting your time ‘barking up the wrong tree’ and annoying busy journalists in the process, it helps to get a few basic things right.

Firstly, pick a handful of publications or shows that you would like your news to appear on. Read the articles, watch the programs and get familiar with the format so you can tailor your story idea to them.

If you’re pitching to TV shows, you should aim to contact the producer – otherwise go for the editor or the journalist that compiles the particular section you want to appear in.

Before you pick up the phone, put your thoughts down on paper as most journalists prefer to receive story ideas via email.  Generally, when pitching to the media, a good idea is to email first then follow up with a phone call.

You should be able to summarise your idea in two or three paragraphs. This helps you to distill your idea, so when you talk to the media, you can get your idea across quickly. 

 Here are 10 tips to writing a good pitch:

 1. Keep your email short and punchy

2. Be chatty and motivational

3. Include the most relevant key messages of your story pitch

4. Suggest a particular story angle that would appeal to their audience/readership

5. Use dot points wherever possible

6. Include alternative story angles if appropriate. For instance, after the first idea, you could use the bridging phrase ‘alternatively consider…’

7. Attach a full press release ‘as background information’ if appropriate

8. Attach your backgrounder if appropriate

9. Only include very low res images and advise that higher res images are available upon request – this way you won’t clog up their in-boxes

10. If sending to a radio producer, really talk up the talent of your spokesperson and their ability to speak well on radio or their past ‘speaking’ experience

 For more insights into DIY PR download PR Guru’s DIY Publicity Guide – the first chapter is FREE!

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What journalists want and how to respond to a media call-out

Wednesday, November 24th, 2010

Doing your own PR would be so much easier if you knew exactly what stories journalists were working on and what information they needed; Thankfully, from time to time, they tell us!

It’s called a “call out”. It’s when a journalist puts their story topic on the line and asks for comment, a case study or some kind of participation e.g. seeking a family with two young children to pose in a photo about outdoor family fun.

After tirelessly, proactively pitching your story ideas to journalists and sending out media releases to gain some media attention for your business, coming across a relevant media call-out can be a welcome change to your PR routine. And it can make for a golden opportunity.

Here we look at some Australian media call-out services and how DIY PR people can make the most of them!

One of our favourite media call out services at the moment is SourceBottle.com.au. It’s free to use and often provides quality media requests and product giveaway opportunities. The requests just land in your in-box. Too easy. The Women’s Business Network and Connect2mums also have media call outs that members can access.

You may also come across a call-out on Twitter or even Facebook. So become a fan and follow the journalists, publications and programs you want to be covered in.

But what’s the etiquette when responding to a call-out?

The thing to remember is that the journalist is likely to receive quite a few responses and will then only choose to use or contact a couple.

So how do you become one of the chosen ones?

Here are eight tips on how to respond to a call-out and get a journalist to interview you:

1. respond as soon as possible (within a few hours is ideal), media deadlines are tight
2. provide a few paragraphs of information and highlight your angle on the topic
3. include your biography and mention any previous media interviews you have done (particularly TV and radio) as this helps to highlight your expertise and why you would be a better source than someone else
4. include interesting facts and statistics if you have relevant ones
5. include specific examples
6. supply a photo, where relevant
7. remember to include your contact details, landline, mobile number and a link to your website
8. be available if/when the journalist wants to interview you

For more DIY secrets download the PR Guru DIY Publicity Guide

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