Archive for the ‘Media timelines’ Category

Mother’s Day is over! Now is the time to organize PR for Father’s Day!

Thursday, May 12th, 2011

It’s only a few days since we celebrated Mother’s Day but, believe it or not, now is the time to be planning your Father’s Day PR efforts for long lead media.

What media? Long-lead media refers to magazines that produce their content months in advance.

For example, some glossy magazines like Qantas’ inflight and AFR magazine will be looking for September content now.

Father’s Day is a perfect opportunity to promote your product whether it’s a gadget, a piece of exercise equipment, clothing or an accessory.  It’s a chance to promote experiences and travel too.  For example, you might want to organise reader giveaway prizes…

So get your PR planning into gear.  Hold off on contacting TV, newspapers and radio though.  These outlets have shorter lead times and only look for content around 1 – 4 weeks out.

Here are PR Guru’s 6 tips to get publicity around Father’s Day:

  1. think outside the square – consumers and the media are tired of the same-old gift-ideas like after-shave, ties, tools and BBQ accessories.  If you are trying to get the media’s attention you really need to highlight what’s new, novel and exciting about your product
  2. get professional photography and include a sample of images in your media kit or media release – best to have your product shot on a white background from a few different angles
  3. include product information with a quick reference guide telling the media in a snap-shot all the need-to-knows such as price, stockists, features, colour, availability etc
  4. do you have access to new insights into trends, issues or statistics relating to fathers and their behaviours or attitudes? Consider doing a survey.
  5. pitch a personal story – is your father an inspiration?
  6. hold a Father’s Day event and raise money for charity – secure publicity through event listings and photos and help a good cause: two great outcomes in one hit!
  7. promote your Father’s Day stories and gift-ideas through Facebook and Twitter.  Journalists have been known to find stories through these channels, and if yours sparks an interest, you could very well get some publicity.

Want more insider tips on doing your own PR? Get PR Guru’s DIY Publicity Guide.

Post to Twitter Post to Delicious Post to Digg Post to Facebook

All Eyes on The Big Day – Five tips to ensure your PR gets noticed

Thursday, April 28th, 2011

Will and Kate’s Royal Wedding has been dubbed the ‘media event of the year’ according to The Sydney Morning Herald.

Journalists from around the globe have arrived in London for the event and the BBC alone has dedicated some 100 cameras and 550 staff to covering the ceremony.  You can only imagine the number of media on the ground.

But Palace officials and wedding organisers have not been the only ones busily preparing for the big day.  As soon as the announcement was made, worldwide, cover and lead news stories for Friday 29 and Saturday 30 April were decided, and these dates were locked into media diaries.

Having good timing and understanding media deadlines is crucial to getting publicity for your business. Because a key factor to what makes news is how “timely” your story is.

Here are PR Guru’s five tips to ensure your DIY PR efforts get noticed

  1. Know media deadlines. If you want your news to appear in glossy magazines, be sure to find out their lead-times. Most magazines work two or three issues in advance and some titles are only published quarterly. This could mean they are working on issues six months ahead of their print date. Newspapers can work to daily or weekly deadlines.
  2. Plan your PR efforts well in advance. It’s not unreasonable to start outlining your story ideas and media materials 4-6 months out from your planned “launch” date.
  3. Avoid major events. Getting into the news is competitive and whether or not you get coverage depends on how your story stacks up to other events of the day. So, when picking a launch date – check that no other major events fall on the same day that will compete with your news. If a major story breaks the day before your launch and you haven’t already sent out media notifications, you might consider re-scheduling if it’s not time critical.
  4. Monitor the news and ‘hot-topics’ – if you notice that a particular issue has generated media attention and it’s relevant to your business – jump on the opportunity to proactively make a timely comment. By staying on top of what is being reported on in your industry, you’ll also avoid pitching the same story idea twice.
  5. Be flexible. Your story idea may not be an ideal fit the first time you approach the media for a number of reasons, including the fact that they may have competing stories already secured. But don’t be put off. Re-work your angle and pick another timely date to re-pitch the idea a few months down the track. Just avoid sending the exact same story idea twice.

For more DIY PR tips, download the PR Guru DIY Publicity Guide.

Post to Twitter Post to Delicious Post to Digg Post to Facebook

Why the holidays are the perfect time for DIY PR planning

Wednesday, December 15th, 2010

Hands up who’s hanging out for a holiday after a busy year?

Yep. We hear you.

While it certainly is nice to indulge in some quiet down-time and ease your way back to work at the start of the year, putting in a few hours to plan your PR and pitch a few targeted story ideas could pay off and give your business a real kick-start to 2011.

And because another to-do list is the last thing you might want to be doing as you wrap up business for the year, we thought we’d do it for you and include a few tips along the way :)

We hope you find it useful!

Ten things every DIY PR person should have on their to-do list in January 2011:

1. Plan your PR calendar:  Think about major events and public holidays that you might be able to leverage for some publicity. For example, Australia Day:  if you’re pitching a photo opportunity for Australia Day, make it bright and big (or small especially when you include young babies). Include Valentines Day, Mothers/Fathers Day, as well as the seasons and back to school times if they are relevant to you.
2. Write up a media wish list:  list the names of the journalists and media outlets you would like to appear in and the kind of stories you would like to be involved in - think big. Then research your target publications. Get to know their story style and sections and make yourself a cheat-sheet.
3. Follow your favourite journalists on twitter, you’ll be amazed at what you find out about what they are looking for, what they like and so on.
4. Reflect and think about some different story ideas. (PR Guru’s What makes news in your business is great stimulus). Think about new customer case studies, any new trends or issues you have dealt with.
5. Review your website and update your newsroom with the publicity you have achieved for the year. This helps to build credibility in your brand.
6. Update your social media pages with new photos from 2010 and tell people about what you might have in store for 2011.
7. Update your biography to include a list of media interviews you have conducted in the past year. And review your photography. Is it time for an update? Invest in professional images as the media is more inclined to use them!
8. Make plans to brush up on your PR skills. If you are outsourcing, does your agency measure up?  Or, if you are a DIY publicist, do you need a helping hand? You may think about taking a course or joining a mentor program, it’s amazing what you can learn in a short amount of time to make a big difference to your PR results
9. Start planning your campaigns. If you’re planning to launch new services or a product in 2011, brainstorm some PR ideas. Even if you jot down some dot points about timing, who you might involve or where you might hold a launch event and the type of media you will target. If its magazines you’re after, it might be time to get your media release ready sooner than you think!
10. Update your media contact list and annotate it with any information about the journalists you have spoken to, what they like, what they are looking for and so on.

And if you are planning to pitch story ideas over the festive season, get in early! Even though many TV and radio shows won’t start back on air until the third week in January, producers are coming back on deck to plan the segments early. Some will be working through the festive season while others will be coming back from the 17th.

Make the most of this, the quieter time of year, by offering a story idea that’s light-hearted and a feel-good for the summer months.  Journalists are much more receptive during this non-rating summer period.

Post to Twitter Post to Delicious Post to Digg Post to Facebook

Footy finals, the countdown is on! It’s all about timing…

Friday, September 3rd, 2010

If you’re in Australia, then you know that September is all about footy finals. Yes, the countdown has well and truly begun with the AFL grand final, weeks away. For fans, it’s a time to be planning grand final BBQs and plying your friends for tickets. For sponsors of finals teams, it’s time to ramp up the PR and marketing machine to get maximum exposure for your brand. For players, being the one to kick the winning goal can just come down to good timing. In the world of PR and media, good timing matters. And if you want the best results when doing your own PR, you need to make sure you know when the timing’s right for you to make your announcement.

Here are PR Guru’s 5 tips on timing your PR campaign:

  1. News is current and in the now. Something that happened a week ago is not news. So if you’re planning a PR launch, get all your media materials together in advance so that on the day, you have media releases, background documents and photographs available.
     Know your competition. Getting your story in the news is competitive, so you need to consider what else is on when deciding when to make your announcement. For example, AFL grand final day is not a particularly great day to announce your news because all the media attention will focus on finals fever.  So pick a quieter time and avoid major events. Sunday’s are great for softer news stories and if you’re after regional media, make sure you don’t choose a day that your local newspaper is finalising its weekly edition.
  2. Respect deadlines. If it’s a daily print outlet that you’re targeting, then don’t send your press release late afternoon or call to pitch your story at 5pm on a Friday. Television journalists have very tight schedules for their evening bulletins and need to be scheduled in prior to 2pm. Radio news journalists like to have their afternoon bulletins organised before noon.
  3.  Don’t run an event after lunchtime. If you want media to attend, then hold the event in the morning. Journalists tend to spend their mornings doing research and interviews and the afternoon actually writing and compiling information.
  4.  Plan months in advance. Think about the media you want to target and know their deadlines. For example, most magazines generally plan two to three editions ahead (that could mean they are working six months in advance), so it’s a good idea to contact them as early as possible with your news even if you have to send them ‘mock-ups’ of your products and photographs.

For more information on spreading the news, PR Guru’s DIY Publicity Guide includes tips on how and when to send a story pitch and much more.

Post to Twitter Post to Delicious Post to Digg Post to Facebook